Features to Look For in General Board Meeting Software

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Board members can perform much of the governance process by using general software for board meetings. One of the main features is the ability to record meetings, creating detailed voting reports and obtaining electronic signatures. Some portals also offer video conferencing, which helps to make meetings more engaging for all stakeholders.

In addition to meeting management general board software must include functionality that allows for easy sharing of documents and collaboration. This can boost the efficiency of directors as well as improve board engagement, which are both critical elements of good governance. It is essential to ensure that the platform is able to support various formats for files. This can reduce the need for directors to manually forward emails with attachments, and create multiple copies of the same file.

The software should also allow for the use of tools for annotation and highlighting. These tools can be used to highlight crucial sections in documents, and ensure that everyone who attends a meeting is aware of the topic being discussed. It is also important that attendees can use specific phrases in the documents to support their views or raise any questions. This will save time during the meeting itself trying to clarify things.

Software should be available with versions for desktops as well as tablet and mobile. This allows board members to effortlessly access information and plan meetings regardless of where they are or what device is being used. Some solutions also provide printing-friendly formats for those who prefer paper or do not want to use screens for prolonged durations.