How to Meet Quorum of Board Meetings

If you don’t have a sufficient number of board members in attendance at your meeting, the meeting can’t legally be conducted. This article will provide some tips on how to ensure that your board meetings are held with a quorum so that you can take the necessary decisions legally.

While perfect attendance at every board meeting isn’t common, quorum guarantees that the decisions are based on the views and the interests of all stakeholders. It prevents the adverse effects of minority rule, in which the directors of a small percentage can wield disproportionate influence and take unilateral action that doesn’t fully benefit the company or its customers.

Most organizations have quorum regulations that are outlined in their bylaws. The rules can be different, but they usually include the percentage of directors who must be present to constitute an official quorum. Some bylaws also provide for exceptions that may apply to certain types of meetings or in certain circumstances.

When making a decision on the proportion of quorum for your board, consider factors such as the size of your board as well as the difficulty of getting everyone in one place at the same time. When establishing your quorum rules, it is important to keep a balance of authenticity and flexibility, since it is unlikely for all members to attend every meeting.

If the quorum cannot be reached at the start of a board meeting, the chair should take a few minutes to check if there are more members present to meet the minimum amount needed. If it becomes apparent that the quorum won’t be reached the chairman will announce that there isn’t any quorum present and that no business of any kind will be conducted during the meeting.

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