How to Use Online Board Meeting Technology to Support Productive Discussions and Decision-Making

Online board meetings are becoming a common feature in the current world of nonprofits, with the number and adulation increasing as more boards opt for video meetings. Some people believe that face-to–face meetings are more beneficial. However, it’s important to be aware of how to utilize virtual technology to support productive discussion and decision-making.

1. Utilize a board-meeting tool that is easy to use.

There are a myriad of free or low-cost online video conference platforms that can be used for your virtual board meeting. The most important thing is to select a platform that will work for everyone on your board. If your board has members spread across the country or even around the globe it is essential to offer screen sharing to give the best experience. If your board has https://justboardroom.com/7-tips-for-asking-for-a-meeting-availability/ a limited budget, you can also consider phone conference options that provide audio only for those who don’t have video capabilities.

2. Start the meeting by presenting a concise agenda.

A more concise agenda improves the flow of your meeting and keeps the agenda from getting too long. It allows you to focus on only the most important topics and gives everyone a chance to speak.

3. Plan the meeting at the time that is suitable for everyone.

If your board members reside in different areas of the country or even around the world, you will have to ensure that the time of day the meeting is scheduled for everyone. You should also consider other factors that may hinder their attendance including early or late mornings, long commutes, and regular breaks.